Pop-Up on the Pier Workshop Facilitator Call Out

We are looking for workshop facilitators for our pop up on the pier event on Saturday 15^th and Sunday 16^th November 2025 and are inviting creatives to submit their proposals.

Saturday 15^th November

Coinciding with the Christmas Light Switch on, on Saturday 15^th November we are looking to run two drop-in craft workshops for families on Gravesend Town Pier. The craft should be fun, quick and easy, and ideally last anywhere between 5-15 minutes.

The sessions should be themed around winter/Christmas.

The workshops will run from 11am – 3pm.

The workshops will be free and non-bookable so that attendees can drop in any time they like.

The fee will be £275 per workshop including materials and any assistance you need to bring with you on the day. Please aim for a max of 100 attendees.

We will provide tables, tablecloths and a few chairs.

The facilitator will be responsible for arriving in time to set up, and clear/tidy away afterwards.

Please note, we do not pay extra for travel or parking costs etc.

Sunday 16^th November

On Sunday 16^th November we are looking to hold individual bookable workshops on Gravesend Town Pier.

We are inviting creatives to submit proposals for art/craft workshops based on the theme of Autumn/Winter.

We are looking for 2 family workshops and 1 adult workshop. Please let us know in your proposal who it is suitable for.

Workshops should last 1.5 hours for a maximum of 10 participants.

The family workshops will take place at 11.30am and 2pm. The adult workshop will take place at 2pm.

The facilitator will be responsible for arriving in time to set up, and clear/tidy away afterwards.

The fee for individual workshops is £85 plus materials. The budget for the materials must be agreed in advance and we therefore request that you include this in your workshop proposal along with a list of required materials.

Please note, we do not pay extra for travel or parking costs etc.

Insurance/Documentation

To be able to facilitate any of the workshops for us, you will need to have public liability insurance to cover the activity, and we will request a copy of your documentation. Please ensure that your insurance covers the date of the workshop.

We will also require you to carry out a risk assessment to be submitted prior to the workshop.

DBS certification is preferred for family workshops and, we would like to know if you do have one or not.  

Proposals

If you would like to apply to facilitate a workshop, please send your proposal(s) to artsandculture@gravesham.gov.uk with the following information:

·        Description of workshop

·        Whether it’s for the drop-in Saturday or bookable Sunday.

·        Material costs and list

·        Age ranges the workshop is suitable for

·        Images if possible

·        Short bio of your previous work/experience (only if you haven’t worked with us before)

The information can be within the body of the email itself or a separate Word or PDF document.

Please do not send your proposals to individual members of staff.

Selection

After the deadline closes, proposals will go before a panel to be considered.

If you are successful, you will be sent a contract and we will request a non-copyright image of the craft and accompanying text asap for marketing purposes. Please note images must be a minimum of 2mb.

Criteria

·        Full description provided

·        Engaging activity which meets the theme and requirements

·        Materials list and budget included

·        Suitable for age range provided

·        Image provided

Deadline for proposals: Sunday 5^th October 11.59pm

We look forward to hearing from you.